Confidential Secretary/Clerk

Township of Long Beach, New Jersey

The Township of Long Beach is seeking a highly organized, professional, and detail-oriented individual for a full-time Confidential Secretary/Clerk position. This position provides clerical and administrative support to the Business Administrator and serves as an important point of contact for municipal officials, employees, residents, and the general public.

Essential Responsibilities

Under the direction of the Business Administrator, responsibilities include, but are not limited to:

· Provide confidential administrative and clerical support to the Business Administrator.

· Answer telephone calls, respond to inquiries, and direct matters to the appropriate municipal department or official.

· Schedule meetings, appointments, and other administrative activities.

· Prepare, type, format, and proofread correspondence, reports, memoranda, agendas, and other municipal documents.

· Maintain organized and accurate electronic and physical files and records.

· Assist with the preparation and coordination of meetings, including assembling materials and documenting follow-up items.

· Attend business and municipal meetings and prepare accurate notes and meeting summaries as directed.

· Assist with day-to-day administrative operations and special projects assigned by the Business Administrator.

· Maintain confidentiality when handling personnel, financial, legal, and other sensitive municipal information.

· Perform other related duties as assigned.

Qualifications

The ideal candidate will possess:

· Excellent organizational, interpersonal, and communication skills.

· Strong attention to detail and accuracy.

· The ability to manage multiple priorities, meet deadlines, and work independently.

· Professional judgment and discretion when handling confidential information.

· Proficiency with Microsoft Office, including Word, Excel, Outlook, and related computer applications.

· Previous municipal or public-sector experience is preferred.

· Prior experience in an administrative, executive assistant, confidential secretary, or similar role is desirable

Compensation

Starting Salary: $38,000 – $40,000 annually, commensurate with qualifications and experience.

How to Apply

Interested applicants should submit a resume and completed employment application to: ominski@longbeachtownship.com

Applications will be reviewed and interviews will be conducted on a rolling basis. The Township reserves the right to fill the position at any time.

Long Beach Township is an Equal Opportunity Employer.

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